CASE STUDY
NVE Experience Agency
With Appficiency Powering Its NetSuite System, NVE Experience Agency Faces Increased Efficiency And A Brighter Future
Location
Los Angeles, United States
Industries
Advertising and Media Publishing,
Software and Services
Specialization
General Contractor
NVE Experience Agency Overview
NVE is a brand experience agency that operates within seven distinct areas of work which include: integrated marketing campaigns, experiential, Virtual, Live, Content, Interactive and communications marketing. NVE has four brands including NVE, Treehouse Fabrication & Scenic, Cognition and The Future Party. After implementing NetSuite to improve optimization of data flow within the business and keep the expansion and rapidly growing business decisions have become more efficient and effective.
“We started to realize that QuickBooks wasn’t giving us the access to real-time data that we needed. We were struggling to get real-time data from the teams in the field and extract actionable insights from that information.”
Kyle Ruebsamen, EVP of Operations
NVE Experience Agency
Challenges - NVE Experience Agency
Legacy System With Disconnected Spreadsheets
As NVE’s company began to grow rapidly, managing data became increasingly challenging. Their reliance on manual processes for inventory and financial data led to inefficiencies. Existing systems lacked integration, creating disconnected spreadsheets that hindered critical business decisions.
Real-Time Data for Informed Decision-Making
The lack of real-time visibility into critical data made it difficult for management to respond swiftly to market changes and customer needs. By implementing a solution like NetSuite, which offered project financial tracking and third-party integrations, NVE could scale operations more effectively and enhance overall productivity and customer satisfaction.
Manual Processes Automated
NVE faced significant hurdles due to time-consuming manual processes that were prone to errors. These inaccuracies not only disrupted operations but also affected decision-making. Automating these processes was essential for improving efficiency and reducing the risk of errors.
ERP Solution - NVE Experience Agency
Overview
The Appficiency team successfully developed a customized ERP system tailored to address the specific challenges faced by NVE. By leveraging Appficiency’s pre-built Material Job Costing application and implementing unique SuiteScript Solutions, NVE experienced improved project tracking and reporting automation. The adoption of Appficiency’s NetSuite ERP solution not only streamlined operations but also enhanced decision-making capabilities, ultimately driving greater customer satisfaction.
Streamlining Legacy Systems
NVE faced significant inefficiencies due to the use of a QuickBooks, a legacy system and disconnected spreadsheets for data tracking. The implementation of NetSuite’s unified database eliminated these inefficiencies by interconnecting inventory and financial data. This integration allowed for more timely and informed business decisions, simplifying data management and enhancing overall operational effectiveness.
Automating Manual Processes
Manual processes were a major challenge for NVE, leading to potential errors and wasted time. With NetSuite, tasks such as data entry and report generation were automated, significantly reducing human error and freeing up staff time. This shift allowed NVE’s team to focus on strategic initiatives rather than getting bogged down by repetitive paperwork.
Enhancing Real-Time Data Visibility
NVE needed better visibility into their critical data to respond swiftly to market changes. The implementation of NetSuite provided real-time insights through features like project financial tracking and seamless third-party integrations. This capability empowered management to make agile decisions and adapt to customer demands, ultimately increasing operational agility and elevating customer satisfaction.
Outcome - NVE Experience Agency
Outcome
The successful deployment of NetSuite brought about a significant transformation in NVE’s operational capabilities. The company realized a marked improvement in efficiency, particularly in reducing the time previously spent on manual data entry and improving the overall reporting processes. Inventory management became notably more precise, which led to a reduction in stock levels and subsequently decreased holding costs. This enhanced accuracy not only optimized their supply chain but also reduced the risk of stockouts and overstock situations. Ultimately, NVE achieved greater visibility into its business performance, which facilitated better decision-making processes and strategic planning. This newfound clarity positioned the company for sustained growth, as they were now better equipped to adapt to evolving market demands and foster a more satisfied customer base.
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